Bylaws of the
Amended March, 2002
name of the organization shall be the
“Cecil Bird Club” (hereinafter in this document referred to as "the
purpose of the Club is to further recreational,
educational, scientific and charitable pursuits relating to birdlife in
Maryland. In particular, the activities of the Club shall be to
the above activities in Cecil County, Maryland, in a fashion that is
with the objectives of the Maryland Ornithological Society (hereinafter
in this document referred to as "MOS").
1. Membership shall
be open to any person who supports the purpose of the Club and MOS upon
payment of dues applicable to class of membership selected.
2. The classes of
membership shall be as follows: Individual, Household,
Life, Junior, Affiliate and Honorary. Definitions of the classes
of membership shall be as is consistent with the Manual of Operations
3. Dues for any class
of membership may be changed at any time upon recommendation of the
approved by two-thirds vote of the members present at a regularly
meeting announced in advance to the membership. Dues shall be
at a level that provides for membership in the Club as well as in
4. The membership year shall
begin on September 1. Members whose dues remain unpaid on
1 following expiration of membership shall be dropped from the
but may be reinstated upon payment of dues for the current
5. New members shall
pay full annual dues, unless they join later than March 1, in which
the dues shall be one-half.
1. The officers of the Club
shall be the President, Vice President, Secretary, and
2. Officers shall
be elected by a majority vote of members present at the annual meeting
in May, following presentation of a proposed slate of officers at a
club meeting at least 60 days prior to the annual meeting. Officers
assume their duties on September 1, and shall hold office for one year,
unless they are removed from office as provided in Section 3.
may hold office for more than one term.
3. Any officer of
the Club may be removed from office by a majority vote of those members
present at any regularly scheduled meeting of the Club. It is
for the members to show cause for such removal from office.
4. The officers of
the Club shall perform the duties of their offices consistent with
same duties as outlined in the Operations Manual of the
5. There may be non-elected
administrative officers of the Club, as appointed by the President upon
approval of a majority vote of those members present at any regularly
meeting of the Club. Their terms shall be stipulated at time of
recorded in the minutes of the Club, and they shall be eligible for
1. The Club was founded
in affiliation as a local chapter of MOS, and shall maintain that
throughout its existence.
2. The Club shall
administer its affairs in accordance with the Bylaws of MOS. It
collect dues as established by the officers and ratified by the
and forward the appropriate portions of said dues to the Treasurer of
3. The President of the
Club shall serve as a representative to the Board of Directors of
In addition, the members shall elect one Director to serve in that same
capacity, as outlined in the Manual of Operations of the Club, for each
one hundred members or part thereof.
4. If at any time
the Club dissociates from its affiliation with MOS, it shall
cease to promote itself as such an affiliate and will lose any
granted by said affiliation.
1. The Executive Committee
shall consist of the current elective officers of the Club, the
past President, and the chairs of any Standing Committees. No
may serve in more than one position, nor may any member have more than
one vote in Club matters.
2. The Executive Committee
shall constitute the managing body of the Club, and as such shall have
the authority to carry out the business of the Club and the policies
by the members at the annual business meeting.
3. The Executive Committee
shall conduct a meeting following assumption of offices and/or duties
September, and again in March to acknowledge budget requests and adopt
a budget for the ensuing year, receive and act on reports of officers
committees, establish procedure for officer nominations and committee
preparation of official business items to present to the members at the
March meeting (in preparation for vote at the May annual club
Additional meetings may be scheduled as needed.
4. A quorum of the Executive
Committee shall be defined as at least 3 of the 4 officers. At
meetings of the Executive Committee, matters may be voted on by a
of those members of the Executive Committee present, providing a quorum
has been met.
5. The Executive Committee
may vote by mail on matters referred to it by the President.
6. The Board of Directors
may vote by mail on matters referred to it by the President.
7. Any vacancy on
the Executive Committee shall be filled by recommendation of a majority
vote by the remaining members of the Executive Committee, with the
of the office of President, which shall be filled by the Vice
1. Standing Committees
shall include Field Trip, Conservation, Education, Hawk Watch, and
Ad-hoc committees, such as Nomination, Promotional, etc. shall be
as necessary. Chairs of ad-hoc committees shall be appointed by
2. Standing Committees may
be created or terminated at any time by the Executive Committee.
Appointments of Standing Committee Chairs shall be made by the
and approved by vote of the Membership.
3. Chairs of Standing
Committees serve concurrently with the President. They may be
4. No member may concurrently
chair more than one Standing Committee, and no officer may concurrently
hold office and chair a Standing Committee
1. There shall be
an annual business meeting of the Club in May at which elections shall
take place. The place and time of said meeting shall be announced
no later than 60 days before it is scheduled to occur. Other
of the Club may be scheduled by the President.
2. Minutes of all
meetings shall be kept. Minutes of the annual business meeting
be forwarded to MOS within 30 days of the date on which the meeting
3. Except for elections,
which may be held only at the annual business meeting, any other
as may properly come before the members present may be conducted at any
4. At any previously announced
meeting of the Club, those members present shall constitute a quorum,
by majority vote shall pass on such business as comes before
1. All notes of the Club
shall be signed by both the President and the Treasurer, or, in the
absence of the President, may be signed by Vice President and
1. These bylaws may be amended
by a majority vote of those members present at the annual business
of the Club, provided that the proposed amendment(s) shall have been
60 days prior to the date of said meeting, and must have been
approved by a majority vote of the Executive Committee.
1. If at any time
the Club becomes inactive or unable to sustain its operations, it may
dissolved by a majority vote of the Executive Committee. In case
of such dissolution all assets of the Club shall become the property of
MOS. MOS shall not be liable for any debts or obligations of the
Club at the time of its dissolution.